Booking links
Create shareable links so customers can self-book a meeting on your calendar.
A booking link is a shareable URL that lets someone outside your
organization pick a time to meet with you, without needing back-and-forth
email. The page where they actually book is /book/{token}, and bookings
land on your meetings list automatically.
Whose links are these?
Booking links are personal to you. This page lists your own links, and each teammate manages their own set — you won't see theirs and they won't see yours. A link always books time on the calendar of the person who created it. Team owners and admins can manage a teammate's links when they need to, but the default view for everyone is "my links."
What you can do here
- Create a booking link with a name, meeting type, optional expiration, and optional booking cap (e.g. "first 5 bookings, then auto-close").
- Copy the link to clipboard with one click.
- Generate a tracked QR code for the link so scans route through
l.vertiqa.io/r/{code}before redirecting to the booking page. - Open the link to see what your prospect will see.
- Revoke an active link — bookings already on the calendar stay; new ones can no longer be made.
- Delete links that are no longer needed.
What's on each card
- Link name and active/inactive status.
- Meeting type used for the link.
- Expiration date (if set).
- Bookings used vs the cap (if set).
- Quick actions for copy, tracked QR, revoke, and delete.
What your prospect sees
The public booking page carries your organization's identity: your logo (or an initials monogram until one is set) alongside your business address and phone from organization settings. The confirmation step shows the same branding, so the page reads as yours from first open to booked.
If the invitee enters a phone number, a Text me about this meeting opt-in appears with a short disclosure (reply STOP to opt out). Opting in records their consent for text updates about the booking; whether texts actually go out depends on your workspace's messaging setup.
Meeting type selection
Every booking link needs a meeting type, managed on the Meeting Types page. The meeting type controls the meeting duration, buffers, location, and video defaults used on the public booking page.
If you have a default meeting type, Vertiqa preselects it when you create a new booking link. You can switch to a different meeting type before saving.
After someone books
When someone books through your link, Vertiqa handles the confirmation for you — you don't have to send anything manually:
- Both sides get a confirmation email with a calendar invite
(
invite.ics) attached, so the meeting drops onto the invitee's calendar as well as yours. You (the host) also get a "New booking" email. - The invitee can manage the booking themselves from a link in their confirmation email. They can reschedule to another available time or cancel, without emailing you.
- You're notified of changes. If the invitee reschedules or cancels, both of you get an updated email — with a refreshed calendar invite on a reschedule, or a cancellation notice — so your calendar stays correct.
Rescheduled and canceled bookings update the matching meeting on your meetings list automatically.
Tips
- Use distinct names for distinct purposes (e.g. "Demo — Q2 outbound" vs "Renewal review"). Reporting can then attribute bookings cleanly.
- Set a cap for time-boxed campaigns so you can't be over-booked past your bandwidth.
- Revoke rather than delete when a link served its purpose — that keeps the historical bookings auditable.